|
| |
CONSTITUTION
CONSTITUTION
1. NAME
This association of clubs shall be called the East of Scotland Soccer
Development Association (“ESSDA”) and shall be affiliated to the Scottish
Youth Football Association (“SYFA”).
2. MISSION STATEMENT
The object of the league shall be to legislate for, foster, develop and
improve the game of association football among all classes of youth
football clubs throughout the league.
3. GENERAL
3.1 Unless the context otherwise requires, words or expressions contained
in the rules shall bear the same meaning as in the Articles of Association
of SYFA as adopted or amended from time to time.
3.2 Unless the context otherwise requires, words importing the singular
only shall include the plural and vice versa and words importing any
gender shall include all genders.
3.3 Unless the context otherwise requires, the word “secretary” contained
in the rules shall bear the same meaning as “secretary or in his absence
an authorised deputy.”
3.4 The word “league” contained in the rules shall bear the same meaning
as “league or association.”
3.5 Any omissions from the rules will be covered by the SYFA Supplementary
and Playing Rules and/or Rules for Small Sided Games that are both
downloadable from the SYFA website.
3.6 Any disciplinary matters under the jurisdiction of the league shall be
dealt with by the disciplinary committee in accordance with SYFA
disciplinary procedures.
3.7 The headings are inserted for convenience only and shall not affect
the construction of the rules.
4. CONFIDENTIALITY
4.1 All business of the league and all matters arising are dealt with in
accordance with the SYFA Confidentiality Agreement.
4.2 All officials will take all reasonable steps to prevent the
unauthorised publication or disclosure of any such confidential
information. This restriction shall continue to apply after the
termination of any appointment without limit in point of time.
4.3 The league reserves the right to initiate a disciplinary process as a
result of any apparent breach of confidentiality.
5. CONFLICT OF INTEREST
5.1 A member of the executive committee, disciplinary committee or any
sub-committee, if required by such body, shall retire from any discussion
of the body if the matter to be dealt with involves the club which he
represents and it is possible that a penalty or some other material
decision may require to be taken.
5.2 It is the member’s responsibility to disclose the conflicting interest
to the executive committee, disciplinary committee or any sub-committee
and refrain from participating in any deliberation or decision of the
other executive committee, disciplinary committee or any sub-committee
with respect to the matter in question.
6. MEMBERSHIP
6.1 Membership is open to all invited youth clubs.
6.2 All clubs must be members of the SYFA.
6.3 All clubs in membership shall be subject to all relevant rules,
clauses, paragraphs and sub paragraphs of the SYFA Articles of
Association, Supplementary and Playing Rules, Standing Orders, Player
Protection Policy, Adults at Risk Protection Policy, Disciplinary
Procedures and all related policies and any amendments thereto and any
regulations or decisions promulgated by the Board and regulations or
decisions of the Scottish FA shall be binding on all members.
6.4 Each member club is responsible to the league for the action of its
players, officials and spectators.
6.5 Any change of club secretary must be intimated in writing to the
league secretary and the chief executive of the SYFA and any subsequent
appointment must be similarly notified within 48 hours. Clubs failing to
properly notify such changes will be fined a sum determined each season by
the SYFA.
7. ADMISSION TO MEMBERSHIP
7.1 Clubs seeking membership for the first time shall be admitted to the
League at the Annual General Meeting (AGM) or at a Special General Meeting
(SGM) convened for that purpose.
7.2 Clubs which are candidates for membership must in the first instance
satisfy the executive committee that they should be put forward for
membership and must submit to the league secretary a copy of their
Constitution and Rules at the time of application.
7.3 The admission to membership shall be by a two thirds majority of those
attending and entitled to vote at such meeting.
7.4 All existing member clubs are required to renew their membership on an
annual basis. Membership shall be granted on receipt of the annual
subscription unless membership has been withdrawn by the disciplinary
committee, executive committee, AGM or SGM.
8. ANNUAL SUBSCRIPTION/DEPOSIT/PAYMENT
8.1 The Annual subscription of each club shall be fixed at the AGM.
9. RESIGNATION FROM THE LEAGUE
9.1 When a club intimates its resignation from the league, such club must
notify the league secretary and the chief executive of the SYFA in
writing.
10. MANAGEMENT
10.1 The management of the league shall be vested in an executive
committee that shall be elected annually in accordance with SYFA
Supplementary and Playing Rules and which shall consist of:
10.1.1 Office-bearers consisting of a:
10.1.1.1 Chairman;
10.1.1.2 General Secretary;
10.1.1.3 Treasurer;
10.1.1.4 Match Secretaries;
10.1.1.5 Protection Officer.
10.1.1.6 Committee Members (maximum of 3)
10.2 All persons acting for or on behalf of the league must be registered
on the league’s online registration with SYFA.
10.3 No club/community club shall have more than one member on the
executive committee.
10.4 Three members of the committee shall form a quorum.
10.5 In the event of a vacancy occurring in the executive committee during
the season the executive committee shall have the power to fill such
vacancy and shall be responsible for updating the leagues online
registration with SYFA.
10.6 All retiring office-bearers shall be eligible for re-election.
10.7 The executive committee shall be the authority for the interpretation
of the rules and shall decide upon any question of interpretation or upon
any matter affecting the league not provided for by these rules or SYFA
rules and its decisions upon questions of interpretation and on matters
affecting the league shall be final except as provided in the SYFA appeal
rules.
10.8 The executive committee shall have the power as occasions shall
require to appoint from its own members and/or co-opt from the member
clubs a disciplinary committee and such sub-committees as it may deem
expedient and to depute or refer to them such of its powers and duties as
it may from time to time determine.
10.9 The executive committee shall have the power temporarily to amend or
add to these rules as circumstances may dictate from time to time to
facilitate the smooth running of the league. Any amendment made to be
approved by the next meeting of members.
10.10 The treasurer shall effect all money transactions and shall submit
at each meeting a financial statement of the league’s accounts and at the
AGM a statement of accounts duly audited by two competent persons
appointed as auditors.
10.11 The bank account will be in the name of the East of Scotland Soccer
Development Association, the signatories being the Chairman, General
Secretary and Treasurer. Two signatures are required for all financial
transactions.
11. BREACH OF RULES
11.1 Any breach of SYFA and/or league rules will be dealt with in
accordance with SYFA Disciplinary Procedures.
11.2 The disciplinary committee may suspend a club until the AGM when the
retention of that club in the league shall be considered. Any decision
arrived at by the AGM under this rule shall not be the subject of revision
by a SGM.
11.3 Clubs must ensure the safety, good conduct and behaviour of its
supporters before, during or at the conclusion of any match.
11.4 In any match the home club must ensure the safety, good conduct and
behaviour of all supporters before, during or at the conclusion of any
match. The foregoing applies to all matches authorised by or matches
played under the jurisdiction of SYFA.
11.5 In the event of misbehaviour of supporters being reported to or
otherwise being brought to the attention of the league, the league will
have jurisdiction to deal with the matter and to impose sanctions in
respect thereof as prescribed within SYFA Disciplinary Procedures.
11.6 Each club must ensure that its players, officials, supporters and any
person exercising a function for or in connection with the club do not
engage in unacceptable conduct.
12. MEETINGS
12.1 Meetings of the league shall be held at a venue notified by the
General Secretary and the dates shall be notified by the General
Secretary.
12.2 The General Secretary shall have the power to convene meetings when
necessary.
12.3 The league will hold a minimum of two general meetings of member
clubs including an AGM in each season.
12.4 All clubs may attend general meetings
12.5 At all meetings of the league the chairman shall preside. In the
event of the chairman not being present the chair shall be taken by
another office bearer. The chair of the meeting shall have both a
deliberative and casting vote at all meetings, and their rule shall be
final.
12.6 A member of the committee shall retire from the meeting during the
consideration and while decision is being taken on any case involving
their club, a club official or players connected with their club.
12.7 Each club shall be entitled to send two registered representatives to
all league general meetings but shall have only one vote.
13. ALTERATION OF CONSTITUTION & PLAYING RULES
13.1 The Constitution & Playing Rules may be added to or altered by a
resolution passed at an AGM or at a SGM duly convened for the purpose, and
for the passing of which resolution at least 75% of those present and
entitled to vote have voted.
13.2 The AGM of the league shall be held each year not later than the last
Friday in November.
13.3 Notice from a member club of any proposed addition or alteration to
the Constitution & Playing Rules to be put forward for consideration at
the AGM must be sent by Recorded Signed for or Special Delivery by the
proposer and seconder in separate letters, signed by the respective
secretary of the member club proposing and seconding, to the secretary 30
days before the AGM. Notice from a member of any other resolution to be
brought before an AGM must be sent in like manner 30 days before the AGM.
13.4 The executive committee shall have power to propose additions or
alterations to the Constitution & Playing Rules for consideration at the
AGM.
13.5 Any proposed alteration of the Constitution & Playing Rules of the
league shall be submitted to the chief executive of the SYFA in writing by
Recorded Signed for or Special Delivery letter 30 days before it is
proposed that such change or changes should become operative or should be
submitted to the AGM or a SGM of the league.
14. LIFE MEMBERSHIP
14.1 The office bearers may recommend to the AGM that life membership be
granted to any person whom it is considered has rendered valuable service
to the league or in the cause of youth football.
14.2 Life members have the right to attend meetings of the league and
shall be able to exercise the right to vote at such meetings.
|
